PII is ANY information that permits the identity of an individual to be directly or indirectly inferred, including any information which is linked or linkable to an individual. Under these guidelines, PII includes (but is not limited to): The protection of PII is obviously a vast and ever-changing topic, and the specifics of what you're legally obligated to do in this area will depend on the regulatory framework your company operates under. (PII), and protected health information (PHI), a significant subset of PII, C. Both civil and criminal penalties The NIST guide linked to above is actually a great starting point if you want to explore a framework for PII protection. <>/ExtGState<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 24 0 R/Group<>/Tabs/S/StructParents 1>> Any information about an individual maintained by an agency, including (1) any information that can be used to distinguish or trace an individuals identity, such as name, social security number, date and place of birth, mothers maiden name, or biometric records; and (2) any other information that is linked or linkable to an individual, such as medical, educational, financial, and employment information. d. Recorded depreciation on equipment for the month, $75,700. With digital tools like cell phones, the Internet, e-commerce, and social media, there has been an explosion in the supply of all kinds of data. False Phishing and social engineering attacks use a deceptive-looking website or email to trick someone into revealing key information, such as their name, bank account numbers, passwords, or social security number. For example, a locked mailbox or PO box makes it harder for thieves to steal your mail and removing personal identification from junk mail and other documents makes it harder for identity thieves to associate a name with an address. This course explains the responsibilities for safeguarding PII and PHI on potentially grave repercussions for the individual whose PII has been efficiently. For that reason, it is essential for companies and government agencies to keep their databases secure. C. Determine whether the collection and maintenance of PII is worth the risk to individuals. Sensitive PII must be transmitted and stored in secure form, for example, using encryption, because it could cause harm to an individual, if disclosed. "History of the Privacy Act. The Department of Energy has a definition for what it calls high-risk PII that's relevant here: "PII, which if lost, compromised, or disclosed without authorization, could result in substantial harm, embarrassment, inconvenience, or unfairness to an individual." <>/Metadata 326 0 R/ViewerPreferences 327 0 R>> Virginia followed suit with its own Consumer Data Protect Protection Act, and many other states are expected to get in on the game. 1 Hour i. An organization with existing system of records decides to start using PII for a new purpose outside the "routine use" defined in the System of Records Notice (SORN). ", Office of the Privacy Commissioner of Canada. Which type of safeguarding measure involves restricting PII access to people with a need-to-know? Pseudo identifiers may not be considered PII under United States legislation, but are likely to be considered as PII in Europe. You have JavaScript disabled. In addition, several states have passed their own legislation to protect PII. <> Companies that share data about their clients normally use anonymization techniques to encrypt and obfuscate the PII, so it is received in a non-personally identifiable form. 22 0 obj A. Collecting PII to store in a new information system Regulatory bodies are seeking new laws to protect the data of consumers, while users are looking for more anonymous ways to stay digital. Source(s): Contributing writer, This training starts with an overview of Personally Identifiable Information (PII), and protected health information (PHI), a significant subset of PII, and the significance of each, as well as the laws and policy that govern the maintenance and protection of PII and PHI. endobj A lock () or https:// means you've safely connected to the .gov website. Used 7,700 machine hours during April. GAO Report 08-536, NIST SP 800-122 What is the purpose of a Privacy Impact Assessment (PIA)? Also, avoid carrying more PII than you needthere's no reason to keep your social security card in your wallet. You may only email PII from DHS to an external email within an encrypted or password-protected attachment. Reduce the volume and use of Social Security Numbers The U.S. may not have an overarching data protection law, but the National Institute of Science and Technology (NIST) has issued a Guide to Protecting the Confidentiality of PII that serves as the foundation for PII security at many federal agencies. 0000001952 00000 n 24 0 obj But if the law makes companies responsible for protecting personally identifiable information, that raises an important question: what qualifies as PII? ", United Nations Conference on Trade and Development. A. Indicate which of the following are examples of PII. DOD and other Federal employees to recognize the importance of PII, to endobj Verify the requesters need to know before sharing. At the beginning of the subject line only. 5 0 obj Civil penalties From a legal perspective, the responsibility for protecting PII is not solely attributed to organizations; responsibility may be shared with the individual owners of the data. Collecting PII to store in a new information system. @uP"szf3(`}>5k\r/[QbGle/+*LwzJ*zVHa`i&A%h5hy[XR'sDbirE^n Comments about the glossary's presentation and functionality should be sent to secglossary@nist.gov. fZ{ 7~*$De jOP>Xd)5 H1ZB 5NDk4N5\SknL/82mT^X=vzs+6Gq[X2%CTpyET]|W*EeV us@~m6 4] A ];j_QolrvPspgA)Ns=1K~$X.3V1_bh,7XQ Before we move on, we should say a word about another related acronym you might have heard. <> maintenance and protection of PII and PHI. The California Privacy Rights Act, which went into effect in 2020, is one of the strictest, and has become something of a de facto standard for many U.S. companies due to California's size and economic clout, especially within the tech industry. 8 0 obj 0000005454 00000 n Essentially, it's PII that can also be tied to data about an individual's health or medical diagnoses. "Federal Trade Commission Act.". C. A National Security System is being used to store records. Because email is not always secure, try to avoid emailing PII. Various federal and state consumer protection laws protect PII and sanction its unauthorized use; for instance, the Federal Trade Commission Actand the Privacy Act of 1974. "What Is Personally Identifiable Information? A. PII records are only in paper form. NIST SP 800-37 Rev. Social engineering is the act of exploiting human weaknesses to gain access to personal information and protected systems. from Misuse of PII can result in legal liability of the individual. "Summary of Privacy Laws in Canada. It is also possible to steal this information through deceptive phone calls or SMS messages. C. List all potential future uses of PII in the System of Records Notice (SORN) The definition of what comprises PII differs depending on where you live in the world. NIST SP 800-53A Rev. <> A data breach is an unauthorized access and retrieval of sensitive information by an individual, group, or software system. compromised, as well as for the federal entity entrusted with safeguarding the <]/Prev 103435/XRefStm 1327>> B. This site requires JavaScript to be enabled for complete site functionality. xref Internationally, though, the 800-pound gorilla in the world of data privacy law comes from Europe. See NISTIR 7298 Rev. Definition (s): Information that can be used to distinguish or trace an individual's identitysuch as name, social security number, biometric data recordseither alone or when combined with other personal or identifying information that is linked or linkable to a specific individual (e.g., date and place of birth, mother's maiden name . <> Personally identifiable information refers to information that includes: the name of the child, parent, or other family member; the child's address; a personal number (such as the social security number or a student number); or 2 0 obj Personally owned equipment can be used to access or store PII for official purpose. Equifax Hack: 5 Biggest Credit Card Data Breaches. Under PIPEDA, personal information includes any factual or subjective information, recorded or not, about an identifiable individual. Info such as business phone numbers and race, religion, gender, workplace, and job titles are typically not considered PII. Personally Identifiable Information (PII) v5.0 Flashcards | Quizlet Personally Identifiable Information (PII) v5.0 5.0 (1 review) Flashcards Learn Test Match Information that can be combined with other information to link solely to an individual is considered PII True or False Click the card to flip True Click the card to flip 1 / 10 Flashcards from D. 12 Hours, Officials or employees who knowingly disclose PII to someone without a need-to-know may be subject to which of the following? ISO/IEC 27018 is the international standard for protecting personal information in cloud storage. and then select . NIST SP 800-122 The file Credit Scores is an ordered array of the average credit scores of people living in 2,570 American cities. Want updates about CSRC and our publications? ", U.S. Office of Privacy and Open Government. F. B and D Beyond these clear identifiers, there are quasi identifiers or pseudo identifiers which, together with other information, can be used to identify a person. 3 0 obj Some privacy legislation mandates that companies designate specific individuals who have responsibilities in regard to PII. synapse A. system that regulates the body's vital functions B. the outer layer of the brain C. basic building blocks of heredity D. chemicals that transmit messages in the nervous systems E. system that transmits messages between the central nervous system and all other parts of the body F. system of glands that secrete hormones into the bloodstream G. the junction between an axon terminal and a dendrite H. a scan that observes the brain at work I. resembling an intricate or complex net J. the forebrain with two hemispheres. A workers compensation form with name and medical info. 18 0 obj Paper B. You can find out more about our use, change your default settings, and withdraw your consent at any time with effect for the future by visiting Cookies Settings, which can also be found in the footer of the site. endobj T or F? Erkens Company uses a job costing system with normal costing and applies factory overhead on the basis of machine hours. This includes information in any form, such as: age, name, ID numbers, income, ethnic origin, or blood type; opinions, evaluations, comments, social status, or disciplinary actions; and Major legal, federal, and DoD requirements for protecting PII are presented. endobj However, because PII is sensitive, the government must take care Administrative Information that can be used to distinguish or trace an individuals identity, either alone or when combined with other information that is linked or linkable to a specific individual. Exceptions that allow for the disclosure of PII include: Misuse of PII can result in legal liability of the organization. <> The term for the personal data it covers is Personally Identifiable Information or PII. <> Non-sensitive or indirect PII is easily accessible from public sources like phonebooks, the Internet,and corporate directories. Personally identifiable information, or PII, is any data that could potentially be used to identify a particular person. rate between profitability and nonprofitability? (Weekdays 8:30 a.m. to 6 p.m. Eastern Time). 23 0 obj Security Testing, Validation, and Measurement, National Cybersecurity Center of Excellence (NCCoE), National Initiative for Cybersecurity Education (NICE), NIST Internal/Interagency Reports (NISTIRs). B. An insurance company that shares its clients information with a marketing company will mask the sensitive PII included in the data and leave only information related to the marketing companys goal. The purpose of this course is to identify what Personally Identifiable Information (PII) is and why it is important to protect it. Organizations use the concept of PII to understand which data they store, process and manage that identifies people and may carry additional responsibility, security requirements, and in some cases legal or compliance requirements. Retake Identifying and Safeguarding Personally Identifiable Information (PII). Wq2m\T>]+6/U\CMOC(\eGLF:3~Td8`c>S^`0TBj8J@/*v;V,~){PfL"Ya)7uukjR;k2\R(9~4.Wk%L/~;|1 K\2Hl]\q+O_Zq[ykpSX.6$^= oS+E.S BH+-Ln(;aLXDx) <> It imposed strict rules on what companies doing business in the EU or with EU citizens can do with PII and required that companies take reasonable precautions to protect that data from hackers. <> may also be used by other Federal Agencies. Electronic C. The spoken word D. All of the above E. None of the above 2. Purchased 180,000 pounds of materials on account; the cost was$5.00 per pound. g. Completed Job H11 costing$7,500 and Job G28 costing $77,000 during the month and transferred them to the Finished Goods Inventory account. Information that can be combined with other information to link solely to an individual is considered PII. 0000004517 00000 n True B. endobj Based on the results of (a) through (c), what conclusions might you reach concerning the average credit scores of people living in various American cities? Non-sensitive personally identifiable information is easily accessible from public sources and can include your zip code, race, gender, and date of birth. 0000005321 00000 n Data leaks are a major source of identity theft, so it is important to use a different, complex password for each online account. The United States General Services Administration uses a fairly succinct and easy-to-understand definition of PII: The term PII refers to information that can be used to distinguish or trace an individuals identity, either alone or when combined with other personal or identifying information that is linked or linkable to a specific individual. They recommend that you: Under most privacy legislation, final legal responsibility for protecting PII ultimately falls on the company that controls the PII itself.

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